PAFP FINANCIAL POLICY AND PROCEDURES, INCLUDING PAKIKIRAMAY FUNDS

The following was adopted from a power point lecture given by Dr. Annie Francisco during the PAFP leadership forum at Hyatt Hotel February 23, 2005.

PAFP FINANCIAL POLICY AND PROCEDURES, INCLUDING PAKIKIRAMAY FUNDS
By Dr Annie A. Francisco
Treasurer
Philippine Academy of Family Physicians

Sources of Funds
• Interest earnings
• Income from the Annual Convention
• Annual Dues and conferment fees
• 40 % of net income from Midyear Convention
• Postgraduate activities
• Others

Major Expenditures
• Annual Convention
• Personnel wages, benefits and bonuses
• Board and committee meetings
• Diplomate Examination
• Printing and Circulation of Journal
• Administrative expense: Utilities, Office supplies and office equipment maintenance, communications, courier services, transportation
• Accreditation visits
• Chapter shares for: annual dues and conferment


Frequently Asked Questions:

1. WHERE DO MY ANNUAL DUES GO?
Dues - Chapter = National
P 480.00 - P110.00 = P370.00

General Fund P 110.00
Pakikiramay benefit P 100.00
FP Journal P 80.00
WONCA dues P 40.00
Calamity funds P 20.00
Miscellaneous P 20.00
TOTAL P 370.00

2. What happens to a member who is not able to pay annual dues

• Loss of active status of membership
• Loss of Pakikiramay benefits and calamity benefits
• Loss of access to journal, Reporter
• Loss of discounted rate of registrations fees for convention
• Loss of right to vote and be voted upon

3. Is there an amnesty for delinquent payers?

• None.
• Giving amnesty means you are rewarding delinquents. Do you want that?
• This is a specialty organization and active membership is not only in terms of dues but in terms of CME credits earned and academic rank attained.
• When you become inactive and you want to be reactivated, you have to pay all back dues because of your rank. YOU CAN ONLY BE REACTIVATED ONCE.
• If you are delinquent and is only a regular member, you lose your membership because membership through CME is no longer accepted.

4. I want to be a life member so that I do not have to worry paying my dues. Is it possible?

There are only two categories of life membership with the PAFP

• Senior member: You have to be 65 years old or older AND remained active ( with CME and Dues) for 20 consecutive years.
• Fellow life : You have to be an active fellow for at least 5 consecutive years. (CME and dues ) AND 50 years old ( amended constitution)

5. Can a chapter member pay directly to the National Organization?

- As per agreement with the
chapters, this should not be allowed.

- However, there are members who pay through the bank or pay during the annual convention.

6. Why do chapter members pay directly to the national organization?

• Place of work and residence is far from treasurer
• “Walang naniningil”
• More convenient to pay directly, especially if you have business in Manila.
• I keep on forgetting and remember to pay only during the convention.
• I do not get complete amount reflected in the Official receipt from National.

7. When is the fiscal year?

• We are in transition, under the existing constitution, the fiscal year is October 1
to September 30 the next year.
• In the amended constitution and by-laws which is at the SEC right now, fiscal year is January 1 to December 31 of each year.
• Mechanism is being drawn to address the transition.

8. In what way can active status and payment of dues affect the chapter?

• Performance of the chapter will definitely be affected.
• One provision to remain as active chapter is that 50 % of the members should be active (CME and dues) or not less than 15, which ever is higher.
• In reviewing performance of chapter, the denominator is the number of members.
• The points earned by the treasurer will be one of the components when computing for outstanding chapter

9. What is Pakikiramay?

• IT IS NOT AN INSURANCE
• It is a benefit plan given to active members, with two components:

1. death benefits given to beneficiaries and
2. disability benefits given to members.

• The Pakikiramay Plan has its own funds coming from annual dues. The trust fund is the only source of the two benefits.

10. How can the chapter help its members regarding Pakikiramay?

• CHAPTER OFFICERS, specifically the President and the Treasurer should see to it that all members are paid on time, especially those who are sick and old.

• CHAPTER TREASURER should remit dues immediately so that there will be no gap on payment.

• Inactive or members who are not paid get only a contribution from the PAFP upon death. The money does not come from Pakikiramay but from the general funds. It is much less than what the member can get if they are active.

11. What to submit for Pakikiramay

DISABILITY:

- Endorsement from chapter president
- Letter of application
- Accomplished form
- Certification from attending physician

DEATH:

- Endorsement from chapter president
- Death Certificate
- Marriage certificate of spouse claimant
- Birth certificate of claimant
- Waiver of other potential beneficiaries (quit claim)

12. Disability Benefit

• Current dues P2,500.00
• Current dues + 1 year 5,000.00
• Current dues + 2 years 7,500.00
• Current dues + 3 years 10,000.00

13. Death Benefit

• Current year P 1,000.00
• Current year + 1 year 3,000.00
• Current year + 2 years 5,000.00
• Current year + 3 years 18,000.00

14. SPECIAL ASSESSMENT

• Special assessment in the amount of P200.00 is collected from each member during their first year of membership. This is the contribution to the maintenance of the national secretariat building/ offices

15. PAKIKIRAMAY PLAN BENEFITS

Guidelines

1. There is no separate payment for the Pakikiramay Plan. It is incorporated in the Annual Dues of Members. The Pakikiramay is not insurance.

2. The benefits given by the plan are awarded to members of the Academy who are in good standing


3. If annual dues for the current period were not paid, member will not get Pakikiramay benefits.

4. For newly updated use, benefits will not be given should anything (as in death or disability) happen to the member. Members who recently updated their annual dues qualify for Pakikiramay benefits after 90 days.

5. Payment of back dues for Pakikiramay Benefits:

Partial payment options are allowed only regular members. Any member with higher Academic Rank should pay the whole back dues.

Pakikiramay Benefits based on paid dues are as follows: (As of March 1, 1994)

Disability, Death Benefits


Paid on time for Current Period only P2,500.00 P1,000.00

Paid on time for Current Period plus
1 immediate prior period (+1 year) 5,000.00 3,000.00
Paid on time for Current Period plus
2 prior consecutive periods (+2 years) 7,500.00 5,000.00

Paid on time for Current Period plus
3 prior consecutive period (+3 years) 10,000.00 18,000.00

Paid on time means payment of dues on or before Sept. 30, ahead of the period being paid for. For the period Oct. 1, 1995-Sept. 30, 1996 the deadline of payment of dues was Sept. 30, 1995. For the next period of Oct. 1, 1996-Sept. 30, 1997, the deadline of payment is Sept. 30, 1996. The period Oct. 1 – Sept. 30 was conceived upon the implementation of the PP on Oct. 1, 1978

Disability
1. Serious illness shall mean any disability caused by bodily injury or disease which prevents the Member from performing substantially all the duties of his/her profession.

Examples, among others are the following:
• Cerebrovascular accident, Myocardial Infarction, and Coronary Bypass Surgery
• Neuro-surgical conditions
• Blood Dyscrasia
• Cirrhosis of the Liver
• Chronic Renal Disease
• All forms of cancer
• Collagen Disease/Immune
• Poliomyelitis
• Bronchiectasis, Emphysema, COPD
• Chronic Renal Disease

Exclusion for Coverage:

• Complications arising from cosmetic surgery

• Sterilization of either sex, or several of such, artificial insemination, sex transformation, or diagnosis and treatment of infertility.

• Rest cures, custodial domicillary or convalescent care.

• Psychiatric disorders, drug/substance abuse, acute alcoholism, and illness secondary to said subject.

• Congenital anomalies and conditions.

• Injuries or illnesses which are self-inflicted, caused by attempts at suicide, or incurred as a result of breaking ordinances/laws, or while participating in the commission of crime.

Disability

1. Certification from attending physician is required with a duly filled up Disability Claim Form.

2. Disability benefits can be availed of only once in a lifetime.

3. No benefits can be claimed within 90 days from the date the Member has updated the dues.

Death Benefits

1. The beneficiary will be whoever was indicated by the member in his application for Membership.

2. For Members who used the old form (no indication for beneficiaries), or should there be a failure to indicate the beneficiaries, the following rule will apply:
- If single: parents, brothers and/or sisters
- If married: spouse, children, parents

3. Together with the duly filled-up Death Claim Form, copies of the following should be attached:
- Death Certificate
- Legal documents stating the relationship to the deceased
- Endorsement of the chapter president